Privacy Policy
Policies for the Team Respawn website and Storehaus RTS. Switch products below.
These policies cover Team Respawn products. Choose a product to read the matching terms.
Introduction
This Privacy Policy describes how Team Respawn ("we", "us", or "our") collects, uses, and protects information when you use teamrespawn.net and related website features (the "Website"). Team Respawn is a fan and content-creator site for strategy RTS games. We aim to be transparent about what we store and what we do not.
Last Updated: July 2026
Accounts and personal data
The Website does not currently offer user accounts or login. We do not ask you to create a profile. Outside of voluntary features such as the contact form, we do not intentionally collect names, email addresses, phone numbers, or similar private contact details through the site.
We do not sell personal data. We do not license visitor data to data brokers.
Information we process
Public game identifiers and Halo Wars 2 stats
When you look up Halo Wars 2 stats, we process public gamertags and related public match/statistics data from game services so we can show profiles, match history, meta pages, integrity summaries, and similar features. We may temporarily store that public game data to operate the site reliably. Stored data may include gamertags, match information, season and campaign stats, achievements derived from public play, and community-wide meta aggregates.
Gamertags are public identifiers used in Xbox / Halo services. We may analyze gamertag and match activity in aggregate (for example, to understand which leaders, maps, or content topics are popular) so we can improve guides, videos, and site tools. That analysis is about public game activity across the community, not about selling private profiles.
Search and usage events
Profile searches and similar requests may create short-lived operational records used to run and protect the Website. These are tied to public gamertags and service operation, not to Website accounts.
Tournaments (beta)
If you create or join an HW2 tournament on the Website, we store tournament configuration, participant gamertags, bracket/match state, and organizer-provided notes or rules. Organizer admin passwords are stored in a non-reversible form. We may keep limited technical records needed to prevent abuse; we do not treat those as public profile data.
Contact form
If you use the contact form, you voluntarily provide a name, email address (so we can reply), a message, and optionally a Discord username. We use that information only to respond to your inquiry. Submissions are delivered to Team Respawn via Discord (using our Storehaus bot) and are not stored as Website account profiles. We may keep limited technical records (such as rate-limit counters) to prevent spam and abuse.
Hosting and analytics
Our hosting and security provider may process technical request data as part of delivering and protecting the Website. When enabled, we may use privacy-oriented web analytics that measure traffic without relying on invasive marketing cookies.
Third-party content and media
Pages may load media or embeds from third-party providers (for example image hosts, YouTube, Twitch, or Discord). Those services process data under their own policies when your browser requests their resources.
Cookies, advertising, and future changes
Today, the Website does not run a first-party advertising network and does not require a cookie consent banner for marketing cookies.
We plan to add:
- Optional analytics cookies to understand user journeys (which pages and tools people use) so we can improve content over time. When those cookies are introduced, you will be able to decline them.
- Advertising placed in low-friction areas of the site (for example, alongside content rather than blocking it). Ad partners may set their own cookies or similar technologies subject to their policies and any consent controls we provide.
When cookies or ads ship, we will update this policy and surface consent or preference controls as needed.
How we use information
- Operate Website features (stats lookup, meta, tournaments, blog, video database, Storehaus marketing stats, contact form, and related tools)
- Keep the Website reliable and responsive
- Understand community interest so we can create better guides, videos, and site experiences
- Reply to voluntary contact-form inquiries
- Detect abuse, spam, and integrity issues related to public match data
- Comply with law and protect the Website and our community
What we do not do
- Sell personal data
- Require a Website account to browse content or look up public HW2 stats
- Claim ownership of Microsoft game data or imply Microsoft endorsement
Third-party services
- Hosting and security providers — deliver and protect the Website; they may process technical request data under their own policies.
- Microsoft / Halo services — public Halo Wars 2 statistics used to power lookups. Game data remains subject to Microsoft’s terms and rights.
- Media and community platforms — such as image hosts, YouTube, Twitch, or Discord when pages load their content, link to them, or when we deliver a contact-form message through Discord (Storehaus bot).
Data retention
Public game and match data used by the Website are kept only as long as needed to operate features. Tournament records remain while the tournament feature needs them. Operational records may be deleted on a schedule.
Your choices
- You can choose not to search gamertags, use optional tools such as tournaments, or submit the contact form.
- When analytics cookies are added, you will be able to decline them.
- Browser controls can block third-party embeds or clear site data.
Children's privacy
The Website is not directed at children under 13. We do not knowingly collect personal information from children under 13.
Changes
We may update this Privacy Policy from time to time. The "Last Updated" date above reflects the latest revision. Material changes related to cookies or advertising will be reflected here when those features launch.
Contact
Questions about this policy or Website privacy practices can be sent via our contact form or raised in the Team Respawn Discord: https://discord.gg/TeamRespawn.
Introduction
This Privacy Policy describes how the Storehaus RTS Discord Bot ("the Bot", "we", "us", or "our") collects, uses, and protects information when you interact with it on Discord. We are committed to protecting your privacy and being transparent about our data practices.
Last Updated: July 2026
Information We Collect
Discord Data
When you use the Bot, Discord automatically provides certain information through their API, including:
- User ID: Your unique Discord user identifier
- Username and Display Name: Your Discord username and server display name
- Guild/Server ID: The unique identifier of the Discord server where you use the Bot
- Channel ID: The unique identifier of the channel where commands are used
- Message Content: The content of slash commands and interactions you send to the Bot
Important: While Discord provides this information to the Bot, we do not store or log Discord user IDs, guild IDs, usernames, or any personally identifiable information (PII) in our databases.
Command Usage Data
When you use Bot commands, we may temporarily process:
- Command Input: The parameters you provide to commands (e.g., search queries, player IDs, questions)
- Command Type: Which command was executed
- Timestamp: When the command was executed
We also keep aggregate, anonymous slash-command usage counts (command name and total count only) for public platform stats on the Storehaus marketing page on teamrespawn.net. These counters do not include Discord user IDs, guild IDs, channel IDs, or usernames. Approximate Discord install counts shown on that page come from Discord and are shown only as totals.
Query Logs (Halo Wars 2 AI Feature)
For the /hw2ask command, we log queries to improve the service quality.These logs do NOT include any user-identifying information. We only store:
- The question text
- Query type and confidence level
- Response metadata (model used, response time, sources referenced)
- Timestamp
We explicitly do NOT store:
- Your Discord user ID
- Your username
- Server or channel information
- Any other personally identifiable information
How We Use Information
Service Provision
We use the information provided by Discord to:
- Process and respond to your commands
- Provide game statistics and information
- Answer strategy questions through our AI-powered features
- Ensure proper command functionality
Analytics and Improvement
We use anonymized query logs to:
- Improve response quality and accuracy
- Understand common questions and topics
- Monitor service performance
- Identify areas for improvement
- Display anonymous lifetime command totals on the Storehaus website
All analytics are performed on anonymized data without any user identifiers.
Data Storage
What We Store
- Query Logs: Anonymized questions and response metadata (no user IDs)
- Aggregate Command Counts: Command name and lifetime invocation totals only (no PII)
- Game Data: Public game information (units, civilizations, statistics)
- AI search material: Processed public game data used to answer strategy questions
What We Do NOT Store
- Discord user IDs
- Discord usernames or display names
- Guild/Server IDs
- Channel IDs
- Message content (except anonymized questions for
/hw2ask) - Any personally identifiable information
Where data is kept
Bot operational data (anonymized query logs, aggregate command totals, game reference data, and related AI search material) is kept on infrastructure controlled by the Bot operator. Anonymous aggregate command totals may also appear on the Storehaus marketing page on teamrespawn.net. Bot operational data is not shared with third parties except as described below. We do not sell Discord user data.
Third-Party Services
The Bot uses the following third-party services:
Discord
- Purpose: Bot platform and command processing
- Data Shared: Command interactions (handled by Discord's infrastructure)
- Privacy Policy:Discord Privacy Policy
aoe4world.com API
- Purpose: Fetching Age of Empires IV statistics and player data
- Data Shared: Public player IDs and game statistics (publicly available data)
- Privacy Policy:aoe4world.com Terms
LLM Providers (Groq, Cloudflare, OpenRouter, Cerebras)
- Purpose: Generating AI-powered responses for strategy questions
- Data Shared: Anonymized questions (no user identifiers)
- Privacy Policies:
Data Retention
- Query Logs: Retained indefinitely for analytics and service improvement
- Discord Data: Not stored; only processed temporarily during command execution
- Game Data: Retained as long as the Bot is operational
Your Rights
Since we do not store personally identifiable information, traditional data subject rights (such as data deletion requests) do not apply in the same way. However:
- Anonymized Query Logs: If you have concerns about specific queries, you can contact us on Discord
- No User Tracking: We cannot track or identify individual Discord users from Bot storage because we don't store user identifiers
Security
We implement reasonable security measures to protect the data we store:
- Local storage of databases and files
- No transmission of user identifiers to external services
- Anonymized logging practices
However, no method of transmission or storage is 100% secure. While we strive to protect your privacy, we cannot guarantee absolute security.
Children's Privacy
The Bot is not intended for users under the age of 13. Discord's Terms of Service require users to be at least 13 years old. We do not knowingly collect information from children under 13.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The "Last Updated" date indicates when changes were made. We encourage you to review this policy periodically.
Contact
If you have questions or concerns about this Privacy Policy or our data practices, contact us in the Team Respawn Discord: https://discord.gg/TeamRespawn.
Compliance
This Privacy Policy is designed to comply with:
- Discord's Developer Terms of Service
- General data protection principles
- Best practices for privacy-first bot development